Personnel and Administrative Reforms Department 

Policy Note- 2006 - 2007

The Administrative Reforms Commission was formed in 1973.  Based on the recommendations of the above said Commission, the Personnel and Administrative Reforms Department was created on 6th November 1976.  This Department was created to cope with the increase in the activities of the Government and substantial expansion of staff.  The following two wings are functioning in this Department each under the control of a Secretary:-

i)  Personnel and Administrative Reforms Department.

ii) Personnel and Administrative Reforms (Training) Department.

2.   he  important functions of this Department are Advisory, Statutory and Administrative.

3.  ADVISORY FUNCTIONS

The Personnel and Administrative Reforms Department is functioning as an advisory department on the subjects  detailed  below  as envisaged  in the "Tamil Nadu Government Business Rules and Secretariat Instructions".

1. (i) Arriving at the estimate of vacancies for various posts in the Tamil Nadu State and Subordinate Services and the preparation of  panels  for  promotion / appointment to higher posts in  a Service.

(ii)  Examining proposals relating to relaxation of relevant Special Rules / General Rules for regularisation of service and declaration of probation of Government Servants.

(iii) Rendering advice in respect of various provisions of Fundamental Rules.

(iv) Examining proposals relating to revision of seniority as per the provisions under Rule 35 of the General Rules for the Tamil  Nadu State & Subordinate Services.

(v) Placing the proposals relating to equivalency / recognition of a qualification  before the recognition committee being formed by Tamil Nadu Public Service Commission and issue of orders based on the recommendation of the above committee.

4. STATUTORY FUNCTIONS

The following Statutory Rules and Regulations relating to service matters are administered in the Personnel and Administrative Reforms Department:-

5. BUSINESS OF THE GOVERNMENT

The business of the Government of Tamil Nadu at the Secretariat level is carried on in accordance with

1. (i)   The Tamil Nadu Government Business Rules and Secretariat Instructions;
2. (ii)  The Standing Orders of the Hon'ble Chief Minister issued from time to time; and
3. (iii)  The Tamil Nadu Secretariat Office Manual which are administered by this Department.

6.  ADMINISTRATIVE FUNCTIONS

This Department deals with the establishment matters of all the staff members of the Secretariat who come under the "One Unit System” up to the level of Under Secretaries to Government. The Tamil Nadu Public Service Commission and the erstwhile Tamil Nadu Administrative Tribunal are under the administrative control of this Department.

7.  SERVICE ASSOCIATIONS 

This Department deals with the grant of recognition for all Service Associations besides conducting Tamil Nadu Government Servants Civil Services Joint Council Meetings.

8.  RELATIONSHIP WITH GOVERNMENT EMPLOYEES AND TEACHERS

The Government has consistently felt the need for cordial relationship with the Government employees and teachers since they play a very important role in the functioning of the Government and carrying the schemes of the Government to general public.

2.  During 2003, citing the financial constraints as reason, the benefits enjoyed by the Government servants including terminal benefits as indicated below were withdrawn:-

1. (i)  Qualifying service for full pension was enhanced from 30 years to 33 years;
2. (ii)  50% of last 10 months average pay was determined as pension as against 50% of last pay drawn;
3. (iii)  Commutation portion of the pension reduced to 33.33% from 40%;
4. (iv)  Payment of exgratia / bonus was stopped from the year 2002;
5. (v)  Encashment of earned leave concession was totally withdrawn.

3.   Even though new concessions were not given, the concession which were being enjoyed till 2002, including terminal benefits were withdrawn.  As the demands put forth by the Associations have not been accepted, after issuing notice, they indulged in indefinite strike.  The then Government enacted the Tamil Nadu Essential Services Maintenance Act and based on that Act 1,70,241 Government employees / teachers were dismissed from service by a single Government Order.  Invoking the provisions of ‘TESMA’, 554 employees of Secretariat and 1,657 other employees have been arrested (at midnight) by registering false cases as if they indulged in road blocking and caused damages to Government buses were filed and 2,211 Government servants were imprisoned.  Government servants who were living with self respect were forced to go underground fearing foisting of false cases.  More than 50 Government employees / teachers died due to mental agony. 

Dismissed Government servants filed cases before the High Court and the single Judge by an interim order inter alia directed the State Government that suspension and dismissal of employees without conducting any enquiry be kept in abeyance until further orders and such employees be directed to resume duty.  That interim order was challenged by the State Government by filing writ appeals in the High Court.  On behalf of Government employees writ petitions were filed challenging the validity of the Tamil Nadu Essential Services Maintenance Act, 2003.  The Division Bench of the High Court of Madras set aside the interim order and arrived at the conclusion that without exhausting the alternative remedy of approaching the Administrative Tribunal, writ petitions were not maintainable.   The Division Bench by their orders dated 11.7.2003 also directed the dismissed/suspended employees to file representations under section 7(3) of TESMA Act before the Government seeking redressal.  Fearing that the appeal may happen to be an impediment to consider their representation favourably, the members of the Government employees / teachers Associations announced that they would not go on appeal against the judgement of the Division Bench of the High Court. 

  Thiru S. Kuppusamy, Member of Parliament representing North Chennai filed appeals before the Supreme Court challenging the validity of the Tamil Nadu Essential Services Maintenance Act, 2003 and to reinstate nearly  1,75,000 Government employees who were dismissed from service.  As the Government has dismissed more than one lakh Government employees without following any procedure, the Supreme Court has ordered to reinstate the Government employees who were removed from service.  Based on this, 1,56,106 employees were reinstated on 25.07.2003.  Later 8427 employees were reinstated on 06.08.2003.  Based on the orders of the Supreme Court, the Panel of Three Judges were appointed and based on their recommendations 4705 employees were reinstated on 17.11.2003 and 31.12.2003.  Due to charges, 1003 employees were either dismissed or removed from service.  Subsequently they were also reinstated on 10.02.2004.  Even though some of the concessions which were unfairly withdrawn were restored and the orders of dismissal and removal have been withdrawn based on the orders of Supreme Court, the relationship between the Government   and Government Servants / Teachers continued to be strained.   Consequent on the fair attitude of the D.M.K Government which assumed office in May 2006, the following actions were taken to redress the grievances and the demands put forth by the Association of the Government employees and teachers:-

1. i)   Tamil Nadu Essential Services Maintenance Act (TESMA) which was against the Government Employees was repealed by Notification in Government Gazette dated 7.6.2006;
2. ii)  Due to ban on recruitments for the last five years maximum age limit for recruitment has been enhanced by five years so as to enable the unemployed youth to apply for Government jobs.
3. iii)  The Hon’ble Chief Minister attended a felicitation meeting hosted by the Tamil Nadu Secretariat Association on 23.06.2006 and based on the announcement made by him, the following orders have been issued:-
1. a.   Strike period on 10.04.2003 and from 01.07.2003 to 04.07.2003, which were treated as Extra Ordinary Leave Without Pay and Allowance has been treated as Duty period.
2. b.  The practice of signing the attendance Register in the evening in Secretariat has been dispensed with.
3. c.  The following orders have been issued based on the announcement made in the budget for the year 2006-2007:-
4. i)   The Government employees / teachers indulged in General strike from 23.10.2002 to 01.11.2002 in support of the demands.  Earlier this period was treated as Extra Ordinary Leave without pay and allowances.  Now orders have been issued in Government Order dated 31.07.2006 treating the period as Duty.
5. ii) Qualifying service for full pension has been reduced to 30 years from 33 years.
6. iii)   50% of the Last Pay Drawn or Last 10 months average pay whichever is higher will be basis for the calculation of pension.
7. iv) 60% Arrears of Fifth Pay Commission will be disbursed in cash in three equal annual instalments beginning from August 2006.  In respect of pensioners remaining two instalments will be given in Cash.
8. v)  During Pongal festival Bonus / Incentive/ Exgratia will be sanctioned. 
1. d.  The scheme of surrender of Earned Leave for 15 days   in a year / 30 days every two years by the Government servants/ teachers was implemented from  1980.  This facility was suspended by the previous Government during 2001.  Surrender of Earned Leave for 7 days only in a year was restored from 21.11.2004 and later 15 days in a year was restored with effect from 8.2.2006.  The facility of surrender of  Earned Leave for 30 days once in two years, which was withdrawn by the previous Government has since been restored and orders issued by the present D.M.K Government.
2. 4. Since most of the concessions have been restored to the Government employees / teachers, they will involve themselves in the discharge of the duties with renewed vigor.

9. ADMINISTRATIVE REFORMS

The focus of the Government of Tamil Nadu has been on providing a transparent and accountable administration.  Several initiatives taken in this direction, include introduction of ‘level jumping’  and ‘single file system’ in the Secretariat to avoid unnecessary correspondence and delay.

2. With a view to maintaining a transparent, clean and efficient administration, instructions have been issued to the effect that grievance   petitions received from the public should be acknowledged within three days and result of action taken should be informed to the petitioners within sixty days.  The Collectors of the Districts and the Secretaries to the Government have also been instructed to ensure expeditious disposal of files relating to petitions from the public.

3. In order to achieve this Government’s commitment towards providing transparent and corruption-free administration, an Administrative Reforms Committee comprising of experts from various fields will be constituted to make recommendations for removing red tapism, which is the basic cause for delay and corruption in the Government Offices having daily public interface by simplification of office procedures.

10. Citizen’s Charter

Orders  have been issued for the formulation of Citizen’s Charter for each Department of  Government.  The intention behind the Citizen’s Charter is to ensure accountability and transparency with regard to the services available to the people.  Further, the Charter increases the general public awareness of their rights and of the standards that public services aim to achieve.  The Citizen’s Charter also helps the concerned Department to update the principles of good public service underlying their  programmes.

2.  Guidelines have been prepared by this Department for preparation of the Citizen’s Charter which have been sent to all Departments of Secretariat.   All Departments of Secretariat (except five exempted departments) as well as certain Government organisations have prepared the Citizen’s Charter and placed them on the table of the Legislative Assembly.  The following five Departments have been exempted from preparing a Citizen’s Charter:-

(i)   Personnel and Administrative Reforms Department

(ii)  Planning, Development & Special Initiatives Department

(iii) Prohibition and Excise Department

(iv) Public Department

(v)  Law Department

3. All the Citizen’s Charters  have also been made available through NICNET/INTERNET on the Website - www.tn.gov.in.  This includes Citizen’s Charters prepared by the Departments of Secretariat / Heads of Departments / Boards and Corporations under the Government of Tamil Nadu.

11.  INFORMATION-CUM- FACILITATION COUNTER

All the Departments of the Secretariat and the District Collectors have been instructed to open Information-cum-Facilitation Counters to assist the people to understand Government procedures and get information regarding the existing stage of their request for services. The counters are functioning at Collectorates and Offices of Heads of Departments.   

12. E- GOVERNANCE

Efforts are being taken in this Department to optimize the use of Electronic computing capabilities with a view to ensuring transparent and efficient governance. Towards this end, all the Acts and Rules have been hosted on the Government Website.

2.  An electronic Compendium of all the Acts and Service Rules has also been created and CD ROMs containing the same have been distributed to the Heads of Departments. 

3.  An electronic Compendium of all the Government Orders issued by this Department is being updated and CD ROMs containing the same are under preparation in this Department.

4.  Amendments to Acts and Rules are being carried out in the electronic Compendium as and when they take place.  A ‘Reference Bank’ has also been created for this purpose.

5. A Personnel Information System containing a comprehensive database of all the personnel of this Department has been created by computerizing the entire Service Register of individuals in the Secretariat.

6. All Establishment lists of Additional Secretaries (Non-IAS) to Government, Joint Secretaries to Government, Deputy Secretaries to Government, Under Secretaries to Government, and Section Officers, Private Secretaries, Personal Assistants, Assistant Section Officers, Assistants and Typists in the Secretariat have been computerized.

7. Government Orders which are of interest to the public and Government Servants, Letters, Service Rules, etc., are fed into the Secretariat Network and also into the  Tamil Nadu Government Website promptly.

8.  A separate Website for Personnel & Administrative Reforms Department has been developed with the technical assistance of the National Informatics Centre.

9. An Electronic File Tracking and Monitoring System is proposed to be introduced in this Department.

10.  All the above are part of a more comprehensive proposal - Secretariat Knowledge System, which is proposed to be introduced in this Department as a Pilot Project.

13.  THE TAMIL NADU ADMINISTRATIVE TRIBUNAL

As per section 4 (2) of the Administrative Tribunal Act, the Tamil Nadu Administrative Tribunal was established on 12.12.1988 with One Bench.  The Second Bench was constituted on 20.7.1990.

2.  In the light of the judgement of the Supreme Court of India in 1997, the orders of Tribunal are subject to judicial scrutiny by High Court.   Hence the  Government has decided that it would be enough if there are two fora  (High Court and Supreme Court) on service matters. 

3.  Government has, therefore, taken a policy decision in June 2001 to abolish the Tamil Nadu Administrative Tribunal.  The High Court of Judicature at Madras in their common order in W.P. No. 1724, 2516, 2517 and 5833/2005 directed the Central Government to issue Notification abolishing the Tribunal without waiting for any other formality.  In compliance with the orders of High Court, the Government of India have issued the Gazette Notification abolishing the Tamil Nadu Administrative Tribunal and also directed to transfer the pending cases and records of Tamil Nadu Administrative Tribunal to the High Court.  Based on the above Notification, all the pending cases in the Tamil Nadu Administrative Tribunal have been transferred to the High Court of Madras.

14.  CONSTITUTION AND FUNCTIONS OF THE TAMIL NADU PUBLIC SERVICE COMMISSION.

The Tamil Nadu Public Service Commission has been constituted under Article 315(1) of the Constitution of India as an autonomous body to carry on its functions independently, fairly and impartially.  The Commission consists of a Chairman and eleven Members.  The service conditions of the Chairman, Members and staff of the Commission are governed by the Tamil Nadu Public Service Commission Regulations, 1954.

2.  The Tamil Nadu Public Service Commission has to discharge the following duties and functions specified in Article 320 of the Constitution of India:-

(i) It functions primarily as a recruiting agency.

(ii)  It advises Government on all matters relating to framing of recruitment rules, principles to be followed in making appointments, promotions and transfers from one service to another service, and in respect of appeal in disciplinary matters affecting Government Servants.

(iii)   It conducts Special Tests and Departmental Examinations for Government Servants.

(iv)  It conducts the examination on behalf of the Government of India, Ministry of Defence for admission to Rashtriya Indian Military College School, Dehra Dun.

3. The expenditure of the Tamil Nadu Public Service Commission including salaries, allowances and pension is charged on the Consolidated Fund of the State.  Every year, the Annual Report of the Commission is laid on the Table of the Tamil Nadu Legislative Assembly with an explanation for the deviations from the views of the Commission, if any.

15.  The administrative matters relating to the State Vigilance Commission, the Directorate of Vigilance and Anti-Corruption, the Tribunals for Disciplinary Proceedings, Anna Institute of Management, Inspection Wing, Training Wing and Organisation and Methods Cell are dealt with by the Secretary, Personnel and Administrative Reforms (Training) Department.

16.  STATE VIGILANCE COMMISSION

The State Vigilance Commission was set up in the year 1965.  The main functions of the Commission are to advise the Government on major administrative problems in Prevention of Corruption in Public Services and the manner, in which the individual cases of corruption that are brought to light, should be dealt with. The Directorate of Vigilance and Anti-Corruption, is assisting and advising the Vigilance Commission in the discharge of its responsibilities.

2.  The powers and functions of the State Vigilance Commission in respect of the following matters are as follows:-

1. (i)    to undertake enquiry into any transaction in which a  public servant is alleged or suspected to have acted in a dishonest  or corrupt manner;
2. (ii)   to cause enquiry or investigation to be made on a complaint that a public servant has exercised or refrained from exercising his power, for dishonest or corrupt purpose;
3. (iii)   to collect such information or statistics as may be necessary; 
4. (iv)  to call for any information from any Department or undertaking of the Government or from any public servant on matters within its jurisdiction, including information on the action taken on the Commission's  recommendations.

17.  DIRECTORATE OF VIGILANCE AND ANTI- CORRUPTION

The Directorate of Vigilance and Anti-corruption was formed in February 1964.  At present, this Directorate is headed by a Director in the rank of Additional Director General of Police.  He is assisted by a set of Police officials and Law Officers, drawn from Police Department and Directorate of Prosecution respectively.

2.  The Directorate of Vigilance and Anti-Corruption undertakes the following functions:-

(i)  To collect intelligence for detection of cases of bribery and corruption and to investigate offences falling within the purview of the Prevention of Corruption Act, 1988 (Central Act 49, 1988).

(ii)  To institute enquiries into complaints made by members of public or received from Government, Vigilance Commissioner and Departmental Authorities relating to Criminal Misconduct (Bribery and Corruption), Criminal Misappropriation and Criminal Breach of Trust, etc. and other venal practices by Public Servants.

(iii) To conduct surprise checks in sensitive areas in different departments with the help of officers of District Inspection Cells and departmental officers in each District as a preventive vigilance.

3. The investigation reports are sent to the Vigilance Commission.  The Vigilance Commission after examination, forward them to the administrative departments of the Secretariat concerned with its recommendations for taking necessary further action. 

4.   In order to modernise and improve the facilities to the Directorate of Vigilance and Anti-Corruption, two schemes have  been   approved at an expenditure of Rs.10.00 lakhs each for purchase of computer and other accessories and for construction of office building for Nagercoil detachment under Part II Scheme for 2006-2007.

18.   TRIBUNALS FOR DISCIPLINARY PROCEEDINGS

The Tribunal for Disciplinary Proceedings is a quasi-judicial body.  The Tribunal is presided over by an officer who is an I.A.S., or an officer in the cadre of District Revenue Officer, as the case may be.  The Tribunal shall inquire into such cases as may be referred to it by the Government under the Tamil Nadu Civil Services (Disciplinary Proceedings Tribunal) Rules, 1955 and to forward its findings to Government either holding the charges as proved or not.  Ten Tribunals for Disciplinary Proceedings were functioning at Chennai, Vellore, Salem, Coimbatore, Tiruchirappalli, Thanjavur, Ramanathapuram, Madurai, Tirunelveli and Nagercoil.  Recently, orders have been issued to merge the Office of the  Commissioner for Disciplinary Proceedings, Thanjavur with the Office of the Commissioner for Disciplinary Proceedings, Tiruchirappalli with Head-Quarters at Tiruchirappalli and the Office of the Commissioner for Disciplinary Proceedings, Ramanathapuram with the Office of the Commissioner for Disciplinary Proceedings, Madurai with Head-Quarters at Madurai. 

19. TRAINING

The main objective of training is to enable the Government servants to develop their skills, general capabilities, to understand the issues / problems of the public and to render effective and efficient service delivery to them.  By updating their knowledge in various fields and applying modern techniques the services rendered to the people are improved.  Training to Government servants are given in Rules and Regulations to enable them to improve their performance and decision making ability. A separate training wing has been functioning under the control of Secretary to Government, Personnel and Administrative Reforms (Training) Department.   5 Training Institutes are functioning under the administrative control of Personnel and Administrative Reforms (Training) Department. 

1. a)   SECRETARIAT TRAINING INSTITUTE 

Foundational training on general administrative procedure to the Assistant Section Officers (directly recruited)/ Assistants / Typists / Personal Clerks is imparted in this Institute.  Other training programmes such as procedures to be observed in disciplinary case, tribunal case, court case, to the officers/ staff of Secretariat are also imparted through this Institute.  So far 55 batches of Foundational training have been conducted in this Institute. 

1. b)   ANNA INSTITUTE OF MANAGEMENT

i)     Anna Institute of Management, which is the Apex Administrative Training Institute of the State is headed by a Director, who is also functioning as Director General of Training of the State.  This Institute is functioning in the new premises called “Magizhampoo” with all modern  infrastructure facilities.  This Institute is conducting management development programmes, organization based programmes both for public and private sectors and also programmes sponsored by the Central and State Governments.  It is a specialised Training Institute for Disaster Management. An exclusive cell for this purpose, which is supported by the Ministry of Home Affairs, Government of India, is established in the Anna Institute of Management. During 2005-2006, this Institute has conducted 19 programmes on Disaster Management regarding managing the various natural calamities.

ii)  Consequent to the enactment of the Right to Information Act, 2005, by Government of India, Anna Institute of Management has conducted 4 Awareness Training Programmes, relating to this Act to the Secretaries to Government, Heads of Department and District Level Officers. Anna Institute of Management is also conducting various       e-Governance and IT programmes for Government servants, so as to enable them to cope up with the changing needs of the administration. In its twenty five years history, the Anna Institute of Management has conducted more than 3000 programmes in various fields.  Over 71,000 participants have so far been trained by the Anna Institute of Management.  During 2005-2006, Anna Institute of Management conducted 343 programmes and trained 9158 participants in the areas of General Administration, Information Technology, Finance, Personality Development etc.

c)   ALL INDIA CIVIL SERVICES COACHING CENTRE, Anna Nagar, Chennai.

The main objective of this Institute is to assist the candidates from the Backward Classes, Most Backward Classes, Denotified Communities, Scheduled Castes and Scheduled Tribes and others to enter the highest Civil Services in India through intensive coaching and providing Boarding, Lodging, Library and Computer facilities under one roof. This Institute coaches 300 selected candidates every year, to enable them to write the preliminary as well as main examinations and also conducts Mock Interviews to the selected candidates to face the interview. 

d)  CIVIL SERVICES TRAINING INSTITUTE, BHAVANISAGAR

Civil Services Training Institute was established in the year 1974. It imparts Foundational Training for 60 days for the Tamil Nadu Ministerial staff in six batches, every year.  This training is a pre-requisite qualification for the declaration of their probation.  This Institute also imparts in-service training for Deputy Tahsildars.  Every year approximately 2100 Junior Assistants and 180 Deputy Tahsildars are  trained here.  Junior Assistants so far trained are 43,283 and Junior Assistants to be trained are 2082.  Deputy Tahsildars so far trained are 2906 and yet to be trained are 150. 

e)   A & B WING FOUNDATIONAL COURSE TRAINING INSTITUTE, Chennai

A & B Group Officers, both direct recruits and promotees from various Departments are imparted Foundation Training in the A & B Wing Foundational Course Training Centre of the Anna Institute of Management.  The training content has been improved with Audio Visual presentations and methods on Citizen Charter, Gender Issues, the Right to Information, Prohibition of Child Labour and important measures taken by the Government to enhance the quality of Governance in the State.  During 2005-2006, A & B Wing of Anna Institute of Management conducted 19 programmes for the officers and trained 393 participants.

20.  INSPECTION

With a view to improve the level of efficiency in the District offices and to speed up correspondence and exercise right control over the subordinate officers, 11 District  Inspection Cells are set up in the Districts which are under the administrative control of Personnel and Administrative Reforms (Inspection) Department. These Inspection  Cells are conducting regular detailed inspections besides surprise checks.  These Cells cover all areas in the State in order to improve the level of efficiency in Office Administration and to   update knowledge of Rules and Regulations.  Each  Inspection Cell has  7 staff members.

2.    The District Inspection Cells conduct annual inspection of district level offices, surprise inspection of offices where there are public complaints, besides assisting the District Vigilance Officers in their surprise checks  under the direction of each District Collector.  They strive to tone up the administration for clean and efficient administration by their inspection work  and to enlighten the  officers and staff all over the State on the procedures of office administration and update service rules  through their refresher courses / training classes. The eleven District Inspection Cell officers during 2005-2006 took 131 detailed inspections,  2570 surprise  checks  besides   conducting   129   liaison meetings with Vigilance and Anti Corruption officials. 

3.  There are 3 Inspection Sections in Personnel and Administrative Reforms Department.  Inspection-I, II are supervised by the Inspection Officers   in the cadre of Deputy Secretary to Government and Inspection-III  is supervised by  a  District Revenue Officer.  They are headed by the Secretary to Government Personnel and Administrative Reforms (Training) Department. Inspection Officers  conduct  Pilot Course on Disciplinary Procedures   and Short Course on Office Procedures for the officers and superintendents etc. in all the Districts in the State in addition to the Inspection work of various Heads of Departments including Departments of Secretariat. The above   training  courses are imparted  for     5 days in each District every year.   Totally 30  Pilot Courses and 30 Short Courses are conducted in  all Districts in a year.

4.  A  sum of Rs.1,30,04,000/- has been allocated in  the Budget Estimate for the year 2006-2007 towards the District Inspection Cells and for conducting the Pilot and Short Courses.

21.   ORGANISATION AND METHODS CELL

The purpose of the Organization and Methods Cell wing is to undertake studies pertaining to simplification of systems and procedures, assessment of man power, delegation of powers, maintenance of better record management and enforcement of economy and efficiency in various Departments of the Government.

2. There are two Administrative Teams functioning in the Organisation and Methods Cell.  One Team is headed by the O&M Specialist Grade-I -cum- Deputy Secretary to Government.  Another Team is headed by the Deputy Secretary to Government (O&M) and he is also the co-ordinator of the two Teams and the Monitoring Cell.  The Monitoring Cell consists of One Research Officer and One Assistant Section officer, is also functioning under the supervision of the Deputy Secretary to Government (O&M) to look after the work relating to follow up action on the recommendations contained in the O&M Report and to attend to house keeping functions including the preparation of budget.

3. Every year, a call letter is issued by the Monitoring Cell requesting all the Heads of Departments and Departments of the Secretariat for information, as to whether there are any problematic areas in the Departments which require study by Organization and Methods Cell.  Based on their request, an “Action Plan” is drawn up.  Accordingly each team is allocated study work.  So far, the Organization and Methods Cell has undertaken 226 studies and forwarded them to the concerned departments for implementation.  Two studies undertaken in the offices of the Registrar of Co-operative Societies and Chief Electrical Inspectorate are in progress.

22.  PART II SCHEMES FOR THE YEAR 2006-2007

It has been proposed to implement the following Schemes under Part-II Schemes for 2006-2007.

1.  Personnel and Administrative Reforms Department - Secretariat

Purchase of Computers with Software and other  accessories to implement the Electronic File Processing System in Personnel and  Administrative Reforms Department including  LAN, Air Conditioners and Furniture. Purchase of one LCD Projector and 2 Photo Copiers.

2.  Directorate of Vigilance and Anti-Corruption

Purchase of 20 Nos. Automation Computer software, computer and accessories. Construction of new building for the office of the Deputy Superintendent of Police at Nagercoil  Detachment, Kanyakumari District.   

3.  Tamil Nadu Public Service Commission.

Provision of LAN with 50 computers, Server Room, Suitable Servers, Invertors, Suitable Printers, Cabling, Line Printer.  Purchase of 2 Image Scanners for Scanning of Applications and Answer Books.  Purchase of Software for the Image Scanners.

4. Anna Institute of Management

Purchase of one Laptop for the Director of Anna Institute of Management and Director General of Training. Purchase of MS - Office 2003 Professional full pack and MS - Windows 2003 Server (with 5 users license) Full pack.  Purchase of furniture and fixtures.

5. Tamil Nadu Civil Services Training Institute, Bhavanisagar.

Replacement of the old computers and accessories in the computer laboratory. Construction of Additional Computer lab-cum-video conferencing room in the first floor of the existing library building. Purchase of new car on replacement.  Purchase of furniture.

M. KARUNANIDHI
CHIEF MINISTER