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Drawing Officers Clarifications

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Drawing Officers - Clarifications

1. Whether the claims of the retired Self Drawing Officers to be presented compulsorily through Bank?

Not necessary. The retired self drawing officer can prefer his claim through the Tamil Nadu Treasury Code 70 Register of the office in which he last served. Presenting his claims through bank is an alternate option in the event of the retired self drawing officer residing in far off place or he could not appear in person.

2. Whether  encashment of Unearned Leave on Private Affairs is taxable at the time of retirement ?

Yes.

3. Eligibility of Surrender of Earned Leave as per Annual Cycle.

The Government employee can avail the encashment of Surrender Leave after one year from the date of last surrender ( annual cycle) or after the due date, on the date of his choice.  The main criteria is that there should be an interval of one year between two encashment.

4.   Whether an employee can avail 30 days of surrender if he had not  availed the same in the previous year?

Yes

5.  Whether the salary can be disbursed on the preceding working day in  the event of salary payment day i.e. last working day, is declared as a  holiday due to local festivals or otherwise by the competent authorities ?

Yes.

 6.  Whether the 50% merger of D.A. with basic pay with effect from    1.1.2006 can be allowed to employees under suspension ?

No.

 7. Can Dearness Pension be allowed to those who are receiving  provisional pension with effect form 1.1.2006 ?

Yes.

 8. Whether the A.G.’s authorization / Pay Slip from Pay and Accounts  Office is necessary in respect of self drawing officers for claiming the Dearness Pay with effect from 1.1.2006 ?

Not necessary.

9. Whether Pay Slip / A.G.’s authorization is also necessary to admit the claims of the Self Drawing Officers when the Government Order for further continuance of temporary post is issued ?

Yes.

10. Whether the Self Drawing Officers can be supplied with separate   T.N.T.C.70 Register?

No. Separate T.N.T.C. 70 Registers can be supplied to Self Drawing Officers only in the event of their payment control differs from the payment control of the office in which the officer is working.

11. Whether the bills of the newly formed offices or offices re-organised /  transferred from one district to another can be admitted in the Pay and  Accounts Office / Treasuries  based on the Government Order issued  by the concerned administrative department of the Secretariat ?

No,  In such cases bills can be admitted only after the receipt of express pay orders from the Government to the concerned Pay and Accounts Officer / Treasury with the concurrence of the Finance Department duly authorizing the Pay and Accounts Office  / Treasury to honour the claims.

 12. Whether the bills presented at the Pay and Accounts Offices /   Treasuries can be admitted when the Head of Departments permit their    subordinates to prefer claims based on re-appropriation of funds ?

In such cases, claims can be admitted only when there is concurrence of Finance Department with Additional sanction Ledger No. (ASL No.)

 13. When a Paper Token issued by the Treasury is lost, what the  Drawing Disbursing Officer  should do?

The Drawing Disbursing Officer shall remit the cost of lost token at the rate applicable to metal token into Government Account duly informing the Treasury / P.A.O.

14. What are the conditions a Drawing Disbursing Officer should fulfill    when he requests for a  fresh T.N.T.C.70 ?

The Drawing Disbursing Officer shall give certificate to the effect that all pages in the  previous T.N.T.C. 70 register had been exhausted and he should have made necessary discharge entries in Col.(12) against  all presentations.  Voucher number in respect of such cases  should be filled up in column 11.  

15. What is ID of a Government Servant ?

 It is  his / her General Provident Fund Account Number with Suffix.

 16. Can Bill preparing staff be deputed to Treasury for reconciliation ?

 No. Only a person not involved in Bill preparation should be deputed for reconciliation work.

 17. Does the receipt issued by the Treasury at the time of placing a safe custody article need to be kept    safely and returned to the treasury    while getting back the said article?

Yes.    The receipt issued by the Treasury should be returned to the Treasury with discharge entries duly authenticated by the concerned departmental authority on the reverse of such receipt

18. What is IF&HRMS?

Integrated Financial & Human Resource Management System (IF&HRMS) is a tool/software to provide long term solutions for carrying out Treasury functions of Government and consolidated, consistent information about the expenditure and revenue of the State which also facilitates human resource management.

19.Is IF&HRMS an online / offline software?

It is completely an online software which will provide real time information on revenue collection and expenditure of Government.

20. What is the importance and use of IF&HRMS?

As a part of e-governance plan of Government of India several e-governance projects called Mission Mode Projects (MMP) are planned to be implemented in the line ministries of State and Central Governments. Accordingly Government of Tamilnadu through the Treasuries and Accounts Department is implementing the IF&HRMS Project, which aims at enhancing the efficiency and transparency in financial operations and to have an effective control over all the financial and Human Resource Management activities of the Government.

21. What are the departments covered under IF&HRMS?

With regard to financial management, the project will cover the entire activities of the Finance Department and Treasuries and Accounts Department in preparation, allocation, monitoring of budget and also envisages reporting the real time position of revenue and expenditure of the state.

Human Resource Management System is initially planned to be implemented in all the Departments in Secretariat, Treasuries and Accounts Department, Department of Police, Department of Medical Services and Public Health. Subsequently all the departments under the Government of Tamilnadu will be covered in a phased manner.

22.What are the benefits of IF & HRMS?

The Benefits to Government:

Real time Fund Position of the State.

Effective Controlling and Monitoring of Budget.

Improved efficiency in activities results in accuracy and timeliness.

To Pensioners:

Information of Pension Payments through online.

Quick Payments through Corporate Internet Banking.

Speedy processing of Claims.

Easy access to the services of Pension Payment Office/ Treasury.

To Employees:

Real time Information on Salary Payments.

Real time information on Tax Deducted at Source.

Details of Loans and Advances availed.

Details of Leave Eligibility etc.,

To Other Stake Holders:

Real time accounting Information to Accountant General.

Real time cash flow of the Government Transaction by Reserve Bank of India.

Real time cash flow of the Government Transaction by Agency Banks.

Real time information on TDS, Filing of Periodical Returns etc., to Income Tax Department.

Real time information on Government receipts from various sources.