Drawing
Officers - Clarifications
1. Whether the claims of the retired Self Drawing
Officers to be presented compulsorily through Bank?
Not necessary. The retired self drawing officer can
prefer his claim through the Tamil Nadu Treasury Code 70 Register of the office
in which he last served. Presenting his claims through bank is an alternate
option in the event of the retired self drawing officer residing in far off
place or he could not appear in person.
2. Whether encashment of Unearned Leave on Private
Affairs is taxable at the time of retirement ?
Yes.
3. Eligibility of Surrender
of Earned Leave as per Annual Cycle.
The Government employee can avail the encashment of
Surrender Leave after one year from the date of last surrender ( annual cycle)
or after the due date, on the date of his choice. The main criteria is that
there should be an interval of one year between two encashment.
4. Whether an employee
can avail 30 days of surrender if he had not availed the same in the previous
year?
Yes
5. Whether the salary can be disbursed on the
preceding working day in the event of salary payment day i.e. last working day,
is declared as a holiday due to local festivals or otherwise by the competent
authorities ?
Yes.
6. Whether the 50%
merger of D.A. with basic pay with effect from 1.1.2006 can be allowed to
employees under suspension ?
No.
7. Can Dearness Pension be allowed to those who
are receiving provisional pension with effect form 1.1.2006 ?
Yes.
8. Whether the A.G.’s
authorization / Pay Slip from Pay and Accounts Office is necessary in respect
of self drawing officers for claiming the Dearness Pay with effect from 1.1.2006
?
Not necessary.
9. Whether Pay Slip / A.G.’s authorization is
also necessary to admit the claims of the Self Drawing Officers when the
Government Order for further continuance of temporary post is issued ?
Yes.
10. Whether the Self Drawing Officers can be
supplied with separate T.N.T.C.70 Register?
No. Separate T.N.T.C. 70 Registers can be supplied
to Self Drawing Officers only in the event of their payment control differs from
the payment control of the office in which the officer is working.
11. Whether the bills of the newly formed offices
or offices re-organised / transferred from one district to another can be
admitted in the Pay and Accounts Office / Treasuries based on the Government
Order issued by the concerned administrative department of the Secretariat ?
No, In such cases bills can be admitted only after
the receipt of express pay orders from the Government to the concerned Pay and
Accounts Officer / Treasury with the concurrence of the Finance Department duly
authorizing the Pay and Accounts Office / Treasury to honour the claims.
12. Whether the bills presented at the Pay
and Accounts Offices / Treasuries can be admitted when the Head of Departments
permit their subordinates to prefer claims based on re-appropriation of funds
?
In such cases, claims can be admitted only when
there is concurrence of Finance Department with Additional sanction Ledger No. (ASL
No.)
13. When a Paper Token issued by the
Treasury is lost, what the Drawing Disbursing Officer should do?
The Drawing Disbursing Officer shall remit the cost
of lost token at the rate applicable to metal token into Government Account duly
informing the Treasury / P.A.O.
14. What are the conditions a Drawing Disbursing
Officer should fulfill when he requests for a fresh T.N.T.C.70 ?
The Drawing Disbursing Officer shall give
certificate to the effect that all pages in the previous T.N.T.C. 70 register
had been exhausted and he should have made necessary discharge entries in
Col.(12) against all presentations. Voucher number in respect of such cases
should be filled up in column 11.
15. What is ID of a Government Servant ?
It is his / her General Provident Fund
Account Number with Suffix.
16. Can Bill preparing staff be deputed to
Treasury for reconciliation ?
No. Only a person not involved in Bill
preparation should be deputed for reconciliation work.
17. Does the receipt issued by the Treasury
at the time of placing a safe custody article need to be kept
safely and returned to the treasury while getting back the said article?
Yes. The receipt issued by the Treasury should be
returned to the Treasury with discharge entries duly authenticated by the
concerned departmental authority on the reverse of such receipt.
