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GOVERNMENT OF TAMILNADU ABSTRACT Small Industries - Announcement made by Minister (RI) on 12.4.2002 on the Floor of the Tamil Nadu Legislative Assembly regarding On-line Registration and issue of Provisional SSI Registration Certificate through Browsing Centres - Procedure for On-line Registration, Memorandum of Understanding and Format for On-line Provisional SSI Registration Application and Certificate - Approved - Orders - Issued. SMALL INDUSTRIES (DEV 2) DEPARTMENT G.O.
Ms.No. 38 Read: From
the Director
of Industries
and Commerce, Chennai, ORDER: The Government of Tamil Nadu is committed to provide transparent, secure and speedy services to the prospective entrepreneurs in the State. Towards this end, on 12.4.2002, while replying to the debates on Demand No. 42, Minister (RI) made the following announcement on the Floor of the Tamil Nadu Legislative Assembly: “On-line Registration of SSI Provisional Certificate: An entrepreneur can now apply for Provisional SSI certificate on-line by visiting Web-site of Small Industries Department.” 2. The Small Scale Industries Provisional Certificate is required to enable the entrepreneurs to apply to the financial institutions for sanction of loan, get statutory clearances from various departments and get power connection from Tamilnadu Electricity Board on priority basis. Every year, nearly 20,000 entrepreneurs approach for issue of SSI Registration certificates. 3. With a view to simplifying the process it has been decided to take advantage of Internet facilities available throughout the State at multiple points such as Browsing Centres for introduction of On-line Registration and issue of Provisional SSI Registration Certificate to the proposed units in the State. The Director of Industries and Commerce, Chennai, in the letter read above, has sent procedures to be followed by the Regional Joint Director of Industries and Commerce, Chennai / General Managers, District Industries Centres / Browsing Centres for implementation of On-line Registration of SSI for approval of Government. The Director of Industries and Commerce has also sent draft Memorandum of Understanding to be executed between the Regional Joint Director of Industries and Commerce, Chennai, General Managers, District Industries Centres and Browsing Centres for approval of the Government and requested the Government to permit the Browsing Centres to collect a sum not exceeding Rs. 50/- (Rupees fifty only) towards Service Charges for each On-line Registration. 4. The Director of Industries has also stated that the National Informatic Centre, Government of India, Chennai has also reported that the software developed for implementing the On-line Registration is fully secured, tested and found to be working satisfactorily and forwarded generated On-line Provisional SSI Registration application and certificate furnished by the National Informatic Centre, Chennai. 5. The Government have carefully examined the matter. The Government approve the procedures specified in the Annexure I to this order and the Memorandum of Understanding in the Annexure II to this order for implementation of On-line Registration and issue of Provisional Small Scale Industries Certificate to the proposed units by the Browsing Centres linking Regional Joint Director of Industries and Commerce, Chennai, General Managers, District Industries Centres and National Informatics Centre, Chennai. The Government also permit the Browsing Centres to collect a sum not exceeding Rs. 50/- (Rupees fifty only) from the entrepreneurs towards service charges for each On-line Registration. The Government also approve the format of generated On-line Provisional Small Scale Industries Registration Application and Certificate as in Annexure III. The Government direct that the robustness of the system and security should be ensured by the National Informatic Centre, Chennai. 6. This order issues with the concurrence of Finance Department - vide its U.O.No. 2789/FS/P/2002, dated 2.8.2002. (BY ORDER OF THE GOVERNOR)
S. MARUTHAI To The
Director of Industries and Commerce, Chennai. 5 (w.e.) Copy to The
Secretary II to the Chief Minister, Chennai. 9. /Forwarded / By order/ SECTION OFFICER ANNEXURE I Procedures to be followed for implementation of On-Line Registration of Small Scale Industries Provisional Certificate 1. The Browsing Centres in the Districts and the Taluk Headquarters with a minimum infrastructure facilities as prescribed by the National Informatic Centre, Government of India shall only be approved by the District Offices. As on date, more than 144 Centres have been approved and it will be increased in due course of time. 2. The approved Browsing Centres shall execute the Memorandum of Understanding approved by the Government furnished in the Annexure II to enable the Government Department to take action against the Browsing Centres in case of misuse, deviation, non-compliance of procedures prescribed and to maintain discipline. 3. After execution of Memorandum of Understanding by the approved Browsing Centres with the District Officers, the ID No. and Password shall be allotted to them for doing On-line Registration. 4. Any entrepreneur who approaches the Browsing Centre for doing On-line Registration should furnish the required data and based on that, On-line Provisional application form with Certificate will be generated by the Browsing Centre. 5. The entrepreneur should self-certify the details given in the generated On-line application. 6. After the receipt of self-certified copy of On-line application, the generated On-line Provisional SSI Registration Certificate should be handed over to the entrepreneur by the Browsing Centre. 7. The name and signature of the person who generated the certificate along with the name of Browsing Centre should be indicated by the Browsing Centre. 8. Every week the Browsing Centres should send the self-certified copies of the application with certificate to the respective District Offices for verification of records. 9. The respective District Offices shall down-load the On-line registration certificates issued by the Browsing Centres every week and compare with the report sent by the Browsing Centres. 10. The approved Browsing Centre is permitted to charge not exceeding Rs. 50/- (Rupees fifty only) from the entrepreneurs for each On-line Registration. 11. If any On-line Certificate is issued by the Browsing Centres without the receipt of self-certified copy of the application, it shall be cancelled by the respective District Officer duly giving show cause notice and the cancelled certificate shall be displayed in the web-site. 12. Since the On-line Registration Certificate is issued at State Level, separate Serial Number with six digits ending with "E" i.e. the first number starts with 000001 - E should be adopted. 13.The manual Registration procedure being done by the District Offices should be continued with the existing serial number followed by them to help the entrepreneurs who wish to get the SSI Registration Certificate directly from the District Office. 14.The National Informatics Centre, Government of India, Chennai, have developed the software and created a Web-site with a centralized server installed at Chennai. The Server System is secured and only approved Browsing Centres which have been given individual User ID No. and Password only can access the data base. A document Key Number should be generated for every application and printed on the Certificate for verifying authority by the concerned agencies such as Banks, Tamil Nadu Electricity Board etc.
S.MARUTHAI, /True Copy/ SECTION OFFICER ANNEXURE II MEMORANDUM OF UNDERSTANDING This deed of agreement entered at .................................... on the ........................ day of ...................... of Year Two Thousand and Two by Director of Industries and Commerce, represented by the General Manager District Industries Centre, ................ / Regional Joint Director of Industries and Commerce, Chennai (hereinafter called the party of the “FIRST PART,” which expression whenever the context so requires or permits shall mean and include his successor in office and Assign) of the ONE PART. AND M/s. .................................................................................... Which is a Proprietory / Partnership / Private Limited / Public Limited and got Permanent Small Scale Industries registration certificate bearing no. ..................... dated ........................ for the line of activity of ................................. from General Manager, District Industries Centre, ....................................... / Regional Joint Director of Industries and Commerce, Chennai and having its unit at ................................... represented by Thiru................................................................ who is Proprietor / Partner/ Director (hereinafter called the "PARTY of the SECOND PART, "which expression wherever the context so requires or permits shall mean and include his heirs , successors in office and assigns of the OTHER PART). WHEREAS the Government Of Tamil Nadu introduced a new scheme of On-line registration of Small Scale Industries units and issue of Provisional Small Scale Industries Registration Certificate to such units, through the approved Browsing Centres in the State of Tamil Nadu. AND WHEREAS the party of the FIRST PART approved the Browsing Centre of the party of the SECOND PART and allotted Identification Number and Pass word for doing on-line registration and issue of Provisional Small Scale Industries Registration Certificate to the proposed SSI units, specified hereunder. Now this deed witnesses as follows: (a)The party of the FIRST PART shall have the liberty to change the Pass Word allotted to the party of the SECOND PART at any point of time. (b) The User Name and Password allotted to the party of the SECOND PART shall be kept as confidential and it shall not be disclosed to any other person or to any other Browsing Centre for doing online registration and issue of Provisional Small Scale Industries Registration Certificate. (c) The party of the SECOND PART shall ensure that as soon as the online Small Scale Industries Provisional Registration application with certificate is generated, one more copy of the generated application with certificate shall be taken and signature of the applicant unit shall be obtained in the marked place in the original as well as copy of generated application as a self certification of the details given. (d) The party of the SECOND PART shall ensure that the name of the operator with signature and date, who has generated the On-line Certificate and the receipt of self certified signed copy of the application along with name of Browsing Centre is mentioned in the space provided at the bottom of both On-line Certificates. (e) The party of the SECOND PART shall ensure that only after the receipt of self certified copy of the application, the generated On-line Provisional Small Scale Industries certificate is handed over to the applicant. (f) The party of the SECOND PART shall send weekly report containing the list of units with Provisional Small Scale Industries Registration number in respect of On-line registration and Small Scale Industries Provisional Registered Certificate issued by the Centre, to the concerned General Manager, District Industries Centre / Regional Joint Director of Industries and Commerce, Chennai, along with the Self Certificated copy of the generated provisional application with the certificate, on or before Wednesday of the next week. (g) The party of the SECOND PART shall continue to keep infrastructure facilities required for doing On-line registration as mentioned below:
(h) The online facility is provided by the party of the FIRST PART to the party of the SECOND PART at free of cost. (i) The party of the SECOND PART shall not collect more than Rs.50/- from an entrepreneur for each certificate generated and issued. (j) The party of the FIRST PART is not responsible for any loss / expenditure incurred by the party of the SECOND PART towards establishment of online facility and the entire recurring expenditure shall be met by the party of the SECOND PART. (k) The party of the SECOND PART shall be responsible for any lapses committed or noticed in future, in issuing online registration certificate and the party of the FIRST PART shall initiate penal action against the party of the SECOND PART in respect of lapses committed or noticed. (l) The party of the SECOND PART shall not indulge in any illegal activities in respect of On-line registration. (m) The party of the SECOND PART shall receive the entrepreneurs who come for online registration, with courtesy . (n) The party of the SECOND PART shall maintain a Register which contains the name and address of the unit, line of activity, Proprietor's name, e-mail address and date on which On-line registration certificate issued, receipt of self -certified copy of signature of the person who receives the certificate, for verification by the representatives of Director of Industries and Commerce / General Manager, District Industries Centre, / Regional Joint Director of Industries and Commerce, Chennai. (o) The change of ownership of the Browsing Centre of the party of the SECOND PART shall be intimated well in advance to the General Manager, District Industries Centre/ Regional Joint Director of Industries and Commerce, Chennai so as to cancel the existing Memorandum of Understanding and to execute new Memorandum of Understanding with the new owner. (p) The party of the FIRST PART is not responsible for any disruption during the online registration due to failure of Server, breakdown in the telephone network and any other reasons beyond the control of the party of FIRST PART. (q) The representatives of Director of Industries and Commerce / General Manager, District Industries Centre / Regional Joint Director of Industries and Commerce, Chennai shall inspect the center of the party of the SECOND PART without any prior intimation to verify the On-line services provided by the party of SECOND PART. (r ) In the event of deviation of any of the above terms and conditions, by the party of the SECOND PART, the party of the FIRST PART shall cancel the permission granted to the party of the SECOND PART for doing the on-line registration and issue of provisional Small Scale Industries registration certificate, without any notice. In witness whereof the parties hereto have set their hand on the ......................day, and month and year, first above written.
1.
Witness
for Director of Industries
and Commerce.
2.
Witness
for....the Browsing Centtre............................ ANNEXURE III GOVERNMENT OF TAMIL NADU DEPARTMENT OF INDUSTRIES AND COMMERCE. Application Form for Provisional Registration as Small Scale industries for the proposed unit Name of the Proposed Unit Name of the Applicant Address for Communication Phone: Fax : PIN Code E-mail: Small Scale Industries-Manufacturing Category of the Unit Export Oriented Unit Proposed Location of the unit Place/Town
Type of Organization: Proposed nature of Activity
Proposed Investment In Fixed Assets (Rs. in Thousands) Land Survey
No. : Proposed Investment in Plant & Machinery(Rs. in Thousands): Proposed Power Load: HP KW Proposed Employment Managerial and Officer Level : Supervisory and Workers Level : Proposed Date of Commencement of Production : ANNEXURE To be Enclosed along with S.S.I. Provisional Registration Applications 1. Whether the applicant Industry is already having (or) proposed to have any other Small Scale Industries Unit in India or abroad in which he is Proprietor / Partner / M.D. or Board of Director. Name 2. Whether the Applicant Industry / Proprietor / Partner / M.D./Director of the Applicant Industry has any equity holding in any other industrial undertaking in India or abroad which exceeds 24% of the total equity. If so, furnish the details. Name 3. Whether any other industrial undertaking is having equity participation in the Applicant Industry which exceeds 24% of the total equity. If so, furnish the details. Name 4. Whether the Applicant Industrial undertaking is a subsidiary or is owned or controlled by any other Industrial Undertaking in India or abroad. If so, furnish the details. Name Total value of Fixed investment in plant & machinery Self Certification: The particulars furnished above are true to the best of my knowledge. Signature of the Applicant Place: Date: GOVERNMENT OF TAMIL NADU DEPARTMENT OF INDUSTRIES AND COMMERCE Provisional SSI /SSSBE Registration Certificate to the Proposed Unit To Pincode: (This certificate is a part of the enclosed application form) The application is accepted for provisional Registration as a SSI/SSSBE Unit for the proposed manufacture of items / activities as stated in the application form. Provisional Registration No. Date of Issue Valid upto
Type of Organization Category of unit Manufacturing of Proposed Line of Activity NOTE: 1. THIS ONLINE CERTIFICATE SHALL BE VALID ONLY IF THE ANNEXED APPLICATION IS SELF CERTIFIED BY THE APPLICANT AND ALSO THE RECEIPT OF SELF CERTIFIED COPY OF THE GENERATED ONLINE APPLICATION IS ACKNOWLEDGED BY THE APPROVED BROWSING CENTRE AS LISTED IN THE WEB SITE, AT THE SPACE PROVIDED IN THE BOTTOM OF THE CERTIFICATE. 2. THE CONCERNED AGENCY WHICH GIVES LOAN / CLEARANCE / ASSISTANCE SHALL VERIFY THIS ONLINE CERTIFICATE IN THE WEBSITE http:www.tn.gov.in/ssionline, TO ASCERTAIN THE GENUINENESS / VALIDITY / CANCELLATION USING DOCUMENT KEY AND THE ABOVE PROVISIONAL, REGISTRATION NUMBER. (Terms and conditions are given in the next two pages ending with name of approved online centre). Signature Name & Designation of Online Registering Authority. Terms
CONDITIONS:
Prior clearance from Pollution Control Board is COMPULSORY in respect of the units for the following Line of Activity.
This Online Certificate is Generated and self certified copy of the application is received by Signature Name : Signature Name & Designation of Online Registering Authority. Name of the Centre Place: Date: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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