Abstract

Rural Development and Panchayat Raj Department - Anaithu Grama Anna Marumalarchi Thittam - Implementation - Awards to the best performing Collectors -Guidelines for the Scheme - Orders Issued.

Rural Development and Panchayat Raj (SGS2) Department

G.O.(Ms) No.135 
Dated:3.8.07

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The Director of Rural Development and Panchayat Raj has stated that Anaithu Grama Anna Marumalarchi Thittam (AGAMT) is a flagship scheme of the Government and is the biggest among all the Centrally sponsored and State funded schemes presently under implementation by the Rural Development and Panchayat Raj Department. This scheme envisages 5 compulsory components to be taken up in the villages and various other optional components in order to improve the rural infrastructure in the villages in a big way. If the District Collectors take proper interest in implementing the scheme properly in the villages, the resulting change in rural areas will be tremendous. The efforts of the District Collectors and Project Officers in terms of selection of proper sites for various AGAMT infrastructure components and close follow-up of the implementation of the scheme can make a tremendous impact on the villages where it is implemented. Therefore, it is considered necessary to recognize the intervention of the District Collectors by giving them various awards for the good implementation of the AGAMT scheme in the districts.

2. The Director of Rural Development has sent a detailed proposal for instituting of five categories of awards for best performing Collectors, Under each category of awards,three prizes (First prize, Second prize and Third Prize) will be given. Each award will include a citation and a shield. In addition, cash award will be given to each of the three districts getting the award for overall best performing in AGAMT Scheme. Awards will be given in the current year for works undertaken under AGAMT 2006-07 and similar awards may be given for the subsequent years too in future. He has suggested detailed guidelines for selecting best performing Collectors for the awards under this Scheme.

3. The Government have examined the proposal of Director of Rural Development and Panchayat Raj in detail and decided to accept them. Accordingly, the Government direct that the best performance award to the Collectors for good implementation of AGAMT Scheme, be implemented with immediate effect. The Government also direct that the awards be given in the current finance year for the works undertaken under AGAMT during 2006-07 and similar awards be given for the subsequent years in future. The guidelines annexed to this order shall be strictly followed for the implementation of the Scheme.

4. The Director of Rural Development is requested to take necessary action in this regard.

5. The Secretary to the Government, Rural Development and Panchayat Raj Department, in consultation with the Director of Rural Development and Panchayat Raj, is authorized to modify any of the above guidelines based on the exigencies that may arise from time to time.

(By order of the Governor)

K.ASHOK VARDHAN SHETTY
SECRETARY TO GOVERNMENT.

To

All District Collectors

All Project officers, District Rural Development Agency

Copy to:

Secretary to Chief Minister, Chennai-9

Finance (RD) Department, Chennai-9.

//Forwarded By Order//

Section Officer.

(G.O.(MS) No.135 Rural Development and Panchayat Raj dated 3.8.3007)

Annexure

Guidelines for Institution of Awards for Best performing Collectors under AGAMT Scheme

1. Categories of Awards :

1. Best execution of AGAMT Ponds;

2. Best execution of AGAMT Burial Grounds/Cremation Sheds;

3. Best execution of AGAMT Sports Centres;

4. Best execution of AGAMT Libraries;

5. Overall best performance of AGAMT Scheme.

(i) Components of Award:

Three Awards (First, Second and Third) be given to each of the above five categories of Awards. Each award shall include a citation and a shield. The citation will be issued to the Collectors as well as the Project Officers, DRDAs concerned. The shield will be issued in the name of the district that has got the award. In addition, a cash award will be given to each of the three districts getting the award for overall best performance of AGAMT Scheme. It will consist of Rs.10 lakhs, Rs.7.5 lakhs and Rs.5 lakhs for the first, second and third districts respectively in overall best performance of AGAMT schemes and this award will go as an additional discretionary fund to the district Collectors concerned.

The money required for the awards and the amount spent for the awards function in this regard may be drawn from out of the IEC component of the AGAMT scheme.

(ii) Scoring Criteria:

The scoring criteria for each of the above five awards will be based on the following three sub-components.

i. Universal coverage;

iii. Sample field verification.

The above three scoring criteria are detailed as under:

(A). Universal coverage:

In order to assess the marks obtained by each district under universal coverage sub-component, the following criteria will be considered:

a) Weightage will be given to such districts where under each category, works are taken up in each and every Panchayat without omission. Ideally a pond / burial ground / library / sports centre should have been taken up in each and every AGAMT village.

b) If no site is available ordinarily in a village for undertaking an AGAMT work, the special efforts taken by the District Collectors to locate the site in consultation with the community (such as getting land on donation basis) will be given weightage in giving marks for this component.

The District Collectors shall give a report about the coverage of each component of work in every AGAMT village alongwith the details of any special efforts taken by them to locate the sites for ensuring the universal coverage of the AGAMT components. A maximum of 30 marks will be given for this sub-component in each category of awards.

(B). Effective implementation:

In order to assess the score of the districts under the sub-component of effective implementation, the photographs of the works undertaken as well as the descriptive details of the work will be considered. The District Collectors should submit CDs for each category of awards and each CD should contain four photographs of each work which should be taken up in all four directions at appropriate angles in order to show a complete picture of the work including the components undertaken in the work. This can be easily done for the AGAMT pond and burial grounds / cremation sheds. For the sports centres, the photographs should show various components installed and their actual utility to the public. For AGAMT libraries, the CD should contain at least two photographs of the library from outside and two photographs from inside indicating the racks as well as books stocked in the library along with the actual usage of the library by the readers.

Along with the CDs containing the photographs of each kind of work as mentioned above, a brief write-up of each work may be enclosed giving the following details – Name of the work, Estimated cost, Distance from the nearest habitation, Work sub-components taken up. For example,

A maximum of 50 marks each will be given by ‘Effective Implementation’ sub-component as described above for ponds as well as Burial Grounds/Cremation Grounds categories of Awards. For ‘Sports Centres’ and ‘Libraries’, a maximum of ‘40’ marks will be given for this sub-component.

(C). Sample Field Verification:

The Sample Field Verification will be undertaken only for the top six districts in each of the first four categories of Awards. The top six districts will be identified by aggregating the marks obtained out of universal coverage as well as the effective implementation sub-components as explained in the Table-1 below.

A State Level team of officials formed by the Director of Rural Development and Panchayat Raj will inspect around 10% of the works in the selected six districts in order to verify the usefulness of the assets created and the quality of execution on the field. Marks will be given based on the above field verification and will be 20 each for ‘Ponds’ and ‘Burial Ground/Cremation Ground’ categories and 30 each for ‘Sports Centres and ‘Libraries’ categories of Awards.

The overall marks for the first four category of awards will be as under:

Table-1: Marks for Categories of Awards

II. Award for overall best performance of AGAMT Scheme:

The Award for overall best performance in the AGAMT schemes will be given based on the following criteria:

(i) Part-A (50 Marks):

Aggregate Proportionate score from a total of 50 marks will be given by totaling the marks given for village ponds, burial grounds/cremation sheds, sports centres and libraries for each district (excluding the marks obtained for field inspection).

(ii) Part-B (50 Marks):

The top six districts based on the Aggregate Proportionate score got from out of 50 marks in Part-A will be short listed.

A total of about 10 villages from various blocks of each of the above six districts will be randomly chosen and teams of officials sent to such villages to assess the quality of execution of AGAMT works in such villages (including both mandatory and non-mandatory works). Thereafter, further marks will be given out of a total of 50 for the short listed six districts as per the following criteria:

i) Quality of execution on site.

ii) Special initiatives taken up in execution of works.

iv) Efforts taken to dovetail other scheme funds into AGAMT villages.

(iii) Selection of best three districts:

The three awards for the overall best performance of AGAMT Scheme will be decided by aggregating the marks of Part-A and Part-B above.

//True Copy//

Section Officer.