ABSTRACT

Engineering Manual for  Urban Local Bodies in Tamil Nadu – Constitution of a Committee for approval of tenders exceeding 10% of the tender value – Amendment to Engineering Manual for Urban Local Body in Tamil Nadu – Orders – Issued.

MUNICIPAL ADMINISTRATION AND WATER SUPPLY (MA.II) DEPARTMENT.

G.O.Ms.No.34
DATED:22.3.2006

READ:

1.  G.O.Ms.No.35, Municipal Administration and Water Supply (MA.III)  Department, dated 10.3.2000.

READ ALSO:

2. From the Commissioner of Municipal Administration, Letter Roc.No.672/2006/WB3, dated 19.1.2006.

--------

ORDER:

According to the provisions laid down in the Engineering Manual  for  Urban Local Bodies in Tamil Nadu    approved in the G.O. first read above,  considering the importance and urgency of the work, tenders up to 5% above the department estimate may be approved by the Council in the first call itself.  Tenders above 5% and up to 10% (even after 3 calls)  it may be accepted by the Council with the approval of the Committee, consisting of the Municipal Commissioner, Municipal Engineer and Regional Executive Engineer / Superintending Engineer.  In both the cases however, a certificate that the excess tender percentage proposed to be accepted is reasonable should be kept on record.

2. The Commissioner of Municipal Administration in his letter second read above has stated that presently, whenever tender value is more than 10% it is being sent to Government for approval and  the above practice of sending proposals to Government for above 10% cases causes delay, rendering  Urban Local Bodies, the ultimate sufferer.  Under the Tamil Nadu Transparency in Tender Act 1998, and the Tamil Nadu Transparency in Tender Rules 2000, there is provision to appoint an Officer or to constitute a committee consisting such number of Officers as may be prescribed as tender accepting authority for carrying out the functions assigned to it under this Act.  He has further stated that it was suggested during the Second State Level Project Sanctioning Committee Meeting held on 21.12.2005 that a Tender Accepting Authority consisting of Commissioner of Municipal Administration an Officer of Finance Department, Engineering Director, Tamil Nadu Water Supply and Drainage Board, Engineering Director, Chennai Metropolitan Water Supply and Sewerage Board and Superintending Engineer, Commissioner of Municipal Administration Office as Member Secretary could be set up to decide and finalize the tenders, instead of seeking Government approval, as is done presently.       Accordingly the Commissioner of Municipal Administration has sent proposal for the constitution of a Committee consisting of the following Officers on the line with the Commissionerate of Tenders of Highways Department and Tender Award Committee of Public Works Department:-

3. The Government after careful examination issue the following amendment  to the Engineering Manual for  Urban Local Bodies  in Tamil Nadu approved in G.O.Ms.No.35, Municipal Administration and Water Supply Department, dated 10.3.2000;

AMENDMENT

“In Chapter-II of the Engineering Manual for  Urban Local Bodies in Tamil Nadu,  the following shall be added as Para 2.7.3;

Considering the importance and urgency of the work, for tenders above 10%  the tender may be accepted by the Council with the approval of a Committee,  with the following composition:

In such cases however, a certificate that the excess tender percentage proposed to be accepted is reasonable should be kept on record.”

4. This order issues with the concurrence of Finance Department vide its U.O.No.17767 / Fin.(MAWS)/2006-1, dated 21.3.2006.

(BY ORDER OF THE GOVERNOR)

M. SHEELA PRIYA,
SECRETARY TO GOVERNMENT.

To

The Commissioner of Municipal Administration,Chennai-5.

The Chief Engineer, Highways & Rural Works, Chennai-5.

The Chief Engineer(General),Public Works Department, Chennai-5.

The Chief Engineer (Buildings) Public Works Department,Chennai-5.

The Engineering Adviser, Tamil Nadu Urban Development Fund, Chennai-17.

The Engineering Director, Tamil Nadu Water Supply &Drainage Board,Chennai-5.

The Engineering Director, Chennai Metropolitan Water Supply and Sewerage Board, Chennai-2.

The Director of Local Fund Audit, Chennai-108.

Copy to:

The Public Works Department/Highways/Transport/Finance Department, Chennai-9.

The Municipal Administration & Water Supply (J.S./D.S.) Department,Chennai-9.

All Sections (except Establishment Sections) in Municipal Administration and Water Supply Department.

-/Forwarded by Order/-