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ABSTRACT Highways Department – Inviting Tenders for Road networks – Dispensing with package system – Amendment to Tamil Nadu Highways Manual volume IV - Orders – Issued HIGHWAYS (HN1) DEPARTMENT G.O.Ms.No.125 Read : 1) G.O.Ms.No. 88, Highways (HN1) Department, dated : 7.5.2003. 2) G.O.Ms.No. 147, Highways (HN1) Department dated : 1.8.2003. 3) From the Chief Engineer (General), Highways Lr.No.1818/ Contracts.1/2003 dated 1.6.2006. 4) From the Chief Engineer (General), Highways Lr.No. 1818/ Contracts/2003 dated 23.6.2006. ------------ ORDER The road and other works in Highways Department were executed Prior to 7-5-2003 by calling for tenders for individual work. In G.O. first read above the Government have ordered that tenders be invited in packages in respect of all works in a division excepting CRF and NH works. Subsequently, in G.O. second read above the division wise packaging was modified into sub-division wise packaging with further exemption that for capital works costing Rs.5.00 crores and above and for works taken up during natural calamities for which tenders could be invited for individual works. 2. The Chief Engineer (General) reviewed the functioning of the system and pointed out the following difficulties:- i) Several representations were received from the contractors registered in the lower classes that they are unable to participate in the tenders under package system, since Class-I contractors only became eligible to compete in the tenders under Package System for Sub-Division. ii) In view of grouping of works, the total value of works is high and no appreciable competition was possible among the contractors, since limited contractors only could compete for the tender, even though wide publicity was given. iii) Since the value of contract was high in Sub-Division wise package system, the settlement of tenders at various levels took a long time process and revalidation for the lapse of the validity period have to be obtained from the tenderers. Some times, the tenderer did not come forward to furnish the revalidation for the tenders and it led to re-tender. During re-calls the responses were far from satisfactory and led to time over run and consequent cost over run also. iv) During execution of works, the Engineers of this Department faced great difficulties while supervising the works as one contractor only execute the work throughout the Sub-division and his representatives were not available in most of the work spots and supervision became ineffective. v) The successful contractor get work awarded under package containing all the works in a Sub-Division for himself and sets his own priority for the execution of work i.e., starts the work in easy and convenient areas first leaving behind the difficult works which may be very important and urgent in nature from the point of view if possible. Thus, the works were delayed and completed far beyond the agreement period and the benefits did not reach the public in time. vi) There is a tendency on the part of the successful tenderer, awarded two or more packages at a time, to sub contract the work which made monitoring difficult. vii) In any Sub- Division apart from original works sanctioned by the Government, works like periodical renewal, Ordinary and Special Repairs sanctioned under the Non-Plan, restoration of road cuts done by the utility departments like Telephones, Electricity Board, TWAD etc., works connected with VVIP visits are also undertaken. Besides urgent repairs, works of permanent nature also have to be undertaken to the road stretches damaged due to natural calamities. There is no appreciable competition among the contractors in view of the high value of work due to clubbing of works, since Class-I contractors alone could compete for the tender. The Board of Engineers have therefore recommended that the sub division wise package system for calling tender may be discontinued. The Chief Engineer (General), Highways has requested the orders of the Government in the matter. 6. The Government have, carefully, examined the recommendations of the Board of Engineers and decided that the sub – divisional package system of tenders in Highways Department be discontinued with immediate effects and tenders be called for individual work wise as was, in vogue prior to 7-5-2003. Accordingly, the following amendments are issued to Tamil Nadu Highways Manual Volume IV. AMENDMENT For the existing para 157 of Tamil Nadu Highways Manual Volume IV and the proviso made there under the following shall be substituted namely:- “157. Tender documents must be prepared for each work separately and noted in a register. The name of works, the names of persons to whom the forms are sold and date should be entered in the forms making necessary entries in the register. Such forms sold only by the Department should be deemed valid for a particulars work.” 7. This orders issues with the concurrence of Finance Department vide its U.O.No. 2359/FS/P/2006, dated 29.6.2006. (By Order of the Governor) K.
ALLAUDIN, To All Chief Engineers in Highways Department , Chennai. All Superintending Engineers, in Highways Department, Chennai. All Divisional Engineers, in Highways Department, Chennai. The Accountant General, Chennai-18/35. The Finance Department, Chennai-9. Copy to All officers/ Sections in Highways Department, Chennai-9. The Secretary to Hon’ble Chief Minister, Chennai-9. The Special P.A. to Minister (H) , Chennai-9. The Chief Minister’s Office, Chennai – 9. SF/SC. //Forwarded by Order// SECTION OFFICER.
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