ABSTRACT

Setting up of Tamil Nadu State Wide Area Network (TNSWAN) – Orders issued.

Information Technology Department

G.O.Ms.No. 31                                                                                 Dated: 18.11.2003
                                                                                                       Read :

(1) Proposal from MD, ELCOT Letter No. ELCOT/COM/SYS/944 dated 4.8.2003

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ORDER:

In IT Policy 2002 it has been mentioned that specific communication networks for the Government sector will be set up and facilitated..

2. Hon’ble Minister( L,IT&E) has announced in the Assembly during the Budget session 2003-04 that the Government will establish the Tamil Nadu Virtual Private Network (TNVPN) through Public Private Partnership. This Virtual Private Network will be linking all the Government departments to provide Voice, Data and Video connectivity for improving the delivery of services to the citizens and for improving the response-time and transparency. Connectivity will be established for the 29 District Head Quarters to Chennai and also to Taluks and Blocks using the free 2Mbps bandwidth available from Private Communication Providers (PCPs)

3. The communication infrastructure is being augmented by fibre optic backbone network throughout the State by various PCPs. Tamil Nadu Government has issued necessary Government orders to grant centralized permission for the use of Right Of Way (ROW) by the PCPs. Each PCP has to provide free Bandwidth of 2Mbps for connecting the State Headquarters to the District Headquarters, dynamic bandwidth allocation at State Headquarters among various Government users and also Intra District bandwidth requirements.

4. The proposed TNSWAN will be the backbone connectivity network for the State which will be implemented in phased manner to establish connectivity up to the Taluk level.

5. During Phase-1 a ‘State Centre’ at Secretariat and ‘District Centres’ at all 29 District Headquarters will be established. A conference room for Video Conferencing will also be set up at Secretariat and at all the 29 District Headquarters. The vertical connectivity will be established through 2Mbps Bandwidth provided free of cost by the PCPs for the application of Voice, Data, Video and Internet from Secretariat to all the District Headquarters. In each District the horizontal connectivity will be established through suitable channel .

6. During Phase –2 ‘Taluk Centres’ will be set up at all the Taluk Headquarters. The vertical connectivity from the District Headquarters to the respective Taluk Centres will be established through suitable media for the application of Voice, Data and Internet. Horizontal year wise expansion of the network at the Districts and Taluks will be covered in this phase for the application of Voice, Data and Internet.

7. The estimated budgetary cost for the implementation of the complete network is about sixty crores over a period of ten years. The estimated budgetary cost for consultancy & the monitoring charges to the consultant is about three crores over a period of ten years.

8. The Government after careful examination give approval for

i. Appointment of a consultant with the required pre-qualification criteria given in Annexure-I.

ii. The Terms of Reference (TOR) and the Scope of work given in Annexure –II.

iii. The estimated cost of Rs.3 Crores for Consultancy and Monitoring over a period of 10 years ( Rs.2.5 lakhs/month)

On behalf of Information Technology Department, Government of Tamil Nadu, ELCOT will take action with regard to implementation of TNSWAN in Tamil Nadu.

This order is issued with the concurrence of the Finance Department. vide its U.O.No.2789/FS/P/03, dated 1.9.2003.

(BY ORDER OF THE GOVERNOR)

VIVEK HARINARAIN

SECRETARY TO GOVERNMENT

To

The Minister (Finance) Office, Chennai-9

The Minister (Law, IT &E) Office, Chennai-9

The Chief Secretary, Chennai-9

The Finance Secretary /Development Commissioner, Chennai-9

The Managing Director, ELCOT, 692, Anna Salai, Chennai-35.

SF/Sc

/Forwarded / By order/

Section Officer

ANNEXURE-I

Pre-qualification conditions to be fulfilled by the consultants to quote for the consultancy bid for TNSWAN

The tenderer must fulfill all the preconditions given below and must submit documentary evidence in support of fulfilling these conditions while submitting the Technical cum Commercial bid.

1. Should be Registered Company or Partnership firm with minimum 5 partners.

2. Should have been in the business of Telecommunications/network consultancy for the last five years.

3. Should have the annual Turn over of above Rs. 100 crore in each of the last three audited years.

4. Should have previous experience in similar type of Telecommunication Consultant work and should submit proof of one Telecommunication consultancy order of value more than Rs. 1 (one) crore.

5. Should have a local office in Tamil Nadu State preferably in Chennai.

6. Should not have been black listed by any State or Central Government in India.

ANNEXURE-II

TERMS OF REFERENCE (TOR) AND SCOPE OF WORK FOR UNDERTAKING THE CONSULTANCY FOR IMPLEMENTING A TAMILNADU STATE WIDE AREA NETWORK (TNSWAN)

The scope of consultant has the following two parts.

PART – 1

The consultant is expected to carry out strategic and basic planning, Customer requirement study, Network Design and Architecture, Design of Business model, Freezing of Technical specifications and budgetary estimate, preparation of tender and submission of a detailed comprehensive report .

PART - 2

The consultant has to do the supervision of implementation, acceptance testing, monitoring (24 X 7) and auditing of the complete network to be installed and maintained by the BOOMT operator.

1.TERMS OF REFERENCE:

The terms of reference for the consultancy shall be the following:

Part – 1

a) Customer Requirement Study (CRS), Preparation of the report and submission of the same for approval.

b) Design of Network Architecture and submission of the same for approval.

c) Design of suitable Business Model and financing patterns for execution of the project and submission of the same for approval.

d) Freezing of the Technical Specifications for the required Hardware and Software, budgetary estimate of the project and submission of the same for approval.

e) Preparation of the Tender document to be floated to select a firm for implementation of the Project and submission of the same for approval.

f) To assist the tender committee in tender evaluation and selection of the vendor.

Part - 2

i) Supervision of the installation and testing of the network to be implemented by the BOOMT operator.

ii) Acceptance test to be carried out before commissioning the network for actual use.

iii) The commissioned network should be monitored (24 X 7) using State of Art Technology.

iv) Auditing the network utility and submission of recommendations for improvements half yearly basis.

2.SCOPE OF WORK FOR CONSULTANT:

Against the above background, the consultant is required to discharge the following responsibilities for implementation of TNSWAN for Tamil Nadu Government.

The State wide network is only the back bone connectivity network for the State and the individual department’s Local Networks are not covered.

Part – 1

I. CUSTOMER REQUIREMENT STUDY(CRS):

The consultant should first arrive at a strategic and basic planning to carry out CRS. Detailed study of the connectivity requirement (both vertical and horizontal) of the Government at State Headquarters, District and Taluk level is to be carried out. This need gathering of information through discussions and visit to the actual locations.

II. NETWORK DESIGN AND ARCHITECTURE:

The Consultant shall analyze the Network requirements in terms of connectivity requirement, Bandwidth required, availability requirements, Scalability & flexibility requirements, security requirements and Performance requirements. CRS report will be used as the input to this phase.

The salient features of the proposed network are:

· Implementation of State Wide Network should be in a phased manner. The first phase covers vertical connectivity from State Secretariat to the 29 District Headquarters for Voice, Data, Video and Internet, the horizontal connectivity within Chennai City and also at other District level officers. The second phase is vertical connectivity from the District Headquarters to the Taluk Headquarters for Voice, Data and Internet. The year wise horizontal expansion of the network (both at District and Taluk Level) is required.

· The network shall be based on latest State of Art Technology.

· The network shall be based on open Interfaces and standards to ensure interoperability.

· The network shall utilize vendor-neutral products and shall support multi networking protocols.

· The network shall provide secure links with sufficient speed and bandwidth to allow the exchange of information among the Government Departments.

· The network should strive for ‘five nines’ availability that is 99.999% uptime for strategic network resources.

· The network should strive to support all the users in the area of Network management, problem management and technical support. It should have central monitoring system to monitor the status of the network 24 hours a day, 7 days a week (24X7).

· The network shall incorporate proven security techniques to prevent unauthorized access to the network, restrict to access information and systems and secure transmission of information.

· The existing set up and running applications shall be taken into account while designing the Network Architecture.

· There shall be an integrated numbering/name scheme management for all the users of the network.

· Network shall have provision for auditing to ensure the utility and security.

· Defined end-to-end quality of service (QoS) mechanisms to guarantee no degradation of service for voice, video or data on the network.

· Comprehensive convergence architecture for voice, data and video that is based on open industry standards.

III DESIGN OF SUITABLE BUSINESS MODEL:

The consultant shall analyse the broad investment requirement to set up the Infrastructure and the running cost and possible reduction in the existing communication cost of the Government. Based on the analysis, minimum two best possible Business Models, which would be both beneficial to Government of Tamil Nadu and the implementing agency, should be suggested by the Consultant. The suggested Business Model should ensure the implementing Agency that it is a consistent and sustainable Business model. The report should cover

a. Advantages and disadvantages of each Business model

b. Strategy for phased implementation

IV. PREPARATION OF THE TECHNICAL SPECIFICATION FOR THE TENDER TO BE FLOATED FOR IMPLEMENTING THE NETWORK.

For the approved Network Architecture, detailed Technical Specifications (Both Hardware and Software) should be arrived at. The standards and Specifications should support inter operability of multi vendor products and also should support multi networking protocols. The specification should meet the current network requirements and also should support future expansion in scalability, redundancy, security and manageability perspective. The budgetary estimate for the tender to be worked out and detailed break up under various heads to be indicated.

V. PREPARATION OF TERMS OF REFERENCE AND TENDER DOCUMENT FOR THE TENDER TO BE FLOATED FOR IMPLEMENTING THE PROJECT:

Terms of reference and the Tender Document shall be prepared as two part bid, based on the approved Network Architecture, Business Model and Technical Specification.

1.Technical cum Commercial Bid

2. Price bid

VI. ASSISTANCE TO THE TENDER COMMITTEE.

Necessary co-ordination and assistance should be given to the tender committee in the evaluation of the technical cum commercial bids and the price bids so that the selection of the vendor is done professionally.

PART – 2

I) SUPERVISION OF INSTALLATION AND TESTING OF THE NETWORK :

· The consultant shall work in coordination with the Vendor / Operator to ensure timely installation and proper testing of the Network.

· Designing the suitable formats for the status report shall be carried out by the consultant and approval should be obtained for the format.

· Submission of periodical reports in the approved format.

II) ACCEPTANCE TESTING

· Acceptance testing for an installed networks / links should be carried out immediately after the installation.

· Suitable formats for acceptance tests should be designed and approval for the formats should be obtained.

· Submission of the acceptance tests results in the approved formats.

III) MONITORING

· Centralised monitoring facility should be set up by the consultant to monitor the entire State Wide Network from a single point to ensure 99.999% up time.

· Suitable report formats shall be designed and same shall be submitted for approval.

· Traffic shall be monitored and necessary instructions may be given to the vendor / operator so that the actual requirements is met by the network at any point of time.

IV) AUDITING

· A methodology shall be worked out for auditing.

· Suitable audit formats shall be designed and the same shall be submitted for approval.

· The network shall be audited for effective utilization / expansion and modification and the half yearly reports shall be submitted.

3. METHODOLOGY:

The methodology that will be adopted to carry out the following work should be clearly spelt out.

Part - 1

1. Customer requirement study.

2. Design of Network Architecture.

3. Design of Business Model.

4. Preparation of technical Specifications.

5. Preparation of Terms of Reference and tender document.

The questionnaire to be developed for CRS is to be vetted by ELCOT.

Part – 2

1. Supervision of the implementation of the network.

2. Acceptance test of the network.

3. Monitoring of the network.

4. Auditing

4. REPORT REQUIREMENT