CITIZENS CHARTER

Housing and Urban Development Department

 DEPARTMENT OF TOWN AND COUNTRY PLANNING

807, ANNA SALAI, CHENNAI – 600 002.

The Commissioner of Town and Country Planning, 807, Annasalai, Chennai 2, accords technical sanction to the layout , advises on appeal against the orders on the refusal of building plans by the local authorities and forward to the Government with the recommendations on the request application of change of Master Plan land use. Regarding the Detailed Development Plan change of land use, the Commissioner accords sanction. 

The department does not entertain any application directly from the public for the above mentioned activities. It entertains application of the individuals only through Local Authorities namely, Local Bodies, Town Panchayat/Panchayat Union/Municipality/Corporation and this department offices namely Regional Deputy Director of Town and Country Planning, Local Planning Authorities. Three types of applications are available. 

1.Form to get technical sanction to the layout --- ANNEXURE I

2.Form of the appeal against the orders of the refusal of  Building plan by the local authorities.-- ANNEXUREII

3.Form for change of land use in the existing use of Master --ANNEXURE III&IV Plan and Detailed Development Plan areas to other uses.

1. APPLICATION FORM TO GET TECHNICAL SANCTION TO THE LAYOUTS PROCEDURE :

1. The applicant should submit application to the local body along with the Form No.1.

2. The local body or Local authorities in turn scrutinize and forward the same to the Commissioner of Town and Country Planning, Chennai to get technical sanction.

3. If the layout application does not fulfill all the requirement either it may be returned or refused.

4. After the approval of office copy of the layout map, the applicant is requested to pay at the rate of Rs.100/- per plot through State Treasuries/District treasuries/State Bank of India (Treasury Branch, Chennai) as Centage Charges. After receiving the centage charges and after handing over the layouts road and parks to the concerned local bodies, approved layout map shall be sent to the local body, from the local body the applicant may get approved maps.

PAYMENT OF CENTAGE CHARGES:

HEAD OF ACCOUNT : 

0217 – Union Development – 03 IDSMT – 800. Other receipts – A.A. Director of Town Planning. 

1. Collection of payments for services rendered (0217-03-800 AA 0102).For this, the forms to be used are given in Annexure I (both English and Tamil version).

2. APPLICATION FORM FOR THE APPEAL AGAINST THE ORDERS OF THE REFUSAL OF BUILDING PLAN BY THE LOCAL AUTHORITIES:

PROCEDURE: 

1.The applicant should submit application to get licence to construct building along with the plan and other documents either to local body or to the Local Planning Authority. 

2. If the two authorities rejects the building licence for the construction activity on technical grounds the applicant may refer an appeal against the orders of the local body or Local Planning Authority through submission of appeal application. The appeal building plan should be submitted to the Commissioner of Town and Country Planning through local body and Local Planning Authority.

3. FORM FOR CHANGE OF LAND USE IN THE EXISTING MASTER PLAN AND DETAILED DEVELOPMENT PLAN INTO OTHER USES 

Zoning Regulations are prescribed for the consented or approted Master Plan and Detailed Development Plan areas of Master Plan, he should submit application to the Secretary, Housing and Urban Development, Chennai-9, through Local Body/Local Planning Authority, Commissioner of Town and Country Planning, Chennai. For variation of D.D.Plan, he should submit application to the Commissioner of Town and Country Planning. A Payment of chalan for Rs.2500/- as publication charges should accompany along with the application. After proper scrutinies, the local authorities should forward the applications along with the checklist form. The checklist application form is given in the Annexure III and IV.

ANNEXURE I

PROFORMA TO ACCOMPANY THE LAYOUT APPLICATION, SUBMITTED TO THE COMMISSIONER OF TOWN & COUNTRY PLANNING, CHENNAI – 600 002. 

1. Name of the Local Body :

2. Date of receipt of the application :

3. Name of the LPA :

4. Applicant Name & Address

  (with pin code) :

5. Layout by/Private/TNHB/ co-operative society/Others :

6. Ownership Particulars The Ownership of land by : 

                   i) Inhertance/partisan/sale deed/others :

                   ii) Sale deed (details) :

                   iii) Power Agent (details) : 

7. Site Particulars:-

i) S.F.No./R.S.No. :

ii) Block No./Ward No. :

iii) Village Name :

8. Extent of Land:- 

a) Total area :

b) No. of Plots required :

c) Size of the plot required:-  

               i) Minimum size width :

               ii) Maximum size/wodth :

               iii) Minimum size extent :

               iv) Maximum size extent :

d) Sale of Plots if any in the Proposed layout:- Yes / No 

If yes, the area should be shown separately  With district colour making and annexation of xerox copy of the sale deed copy of plot/plots, it  should be shown with separate colour marking.

9. Is the layout is a proposed new one or revision of the approved layout (Part/Total) if revision, Give DTCP’s approval references Number and Map No. and reason for revision.

10.The top sketch to a radius of 90 metres (300ft) around the boundary of the site indicating the  existing developments in and around the surrounding area. Should be annexed. 

Give Yes or No for the following Questions.

             a) Major building and their uses and Major land use (wet/dry)

             b) Burial/Cremation Ground:

             c) Railway line

             d) Water bodies like tank, channels River etc. :

             e) LT or HT line :

             f) Prohibited Area :

             g) Airfields/run way etc. :

             h) Declared Heritage Area :

             i) Quarrying/Mining :

             j) Coastal area-layout lies in between :

             k) 200m to 500m : 

11. Whether the layout land lies in the declared Area of Residential and Industrial other then  the Master Plan, D.D.Plan Residential/ Industrial Area. :

12. Approach Road Details for the proposed Layout :-

  i) Name of the road :

  i) Width of the road :

  iii) Nature of the road : Dhar/WBM/MUD

  iv) Name of the connecting major road :

I. Length of approach road with reference To major Road :

II. Type and ownership of the approach Road:- :

            a) Village :

            b) Town Panchayat :

            c) Panchayat Union :

            d) Municipal/Corporation :

            e) PWD/Byepass road :

            f) Layout road :

           g) Approved promboke road :

           h) Private road/path : 

13. Whether there is any approved layout of this Department in the surrounding area of the Layout site under reference (200M) : Yes / No If yes give details of approval number, DTCP Letter No and address of the layout.

14. State whether the following Acts enforced in The local body of the proposed layout site. : Yes / No

    I. Corporation Act :

   II. Tamilnadu District Municipality Act 1920 :

   III. Tamilnadu District Municipality Act 1920 Whether chapter IX and X Extended :

  IV. If the site lies in Hill Area, the Tamilnadu District Municipality Act 1920 Chapters IX, X, and XA extended.:

  V. Tamilnadu Panchayat Act 1958 :

  VI. G.O.No.44, Planning and Development dated 2.4.90.as per the G.O. state whether the applicant land lies in the hill area. 

15. The site under reference lies in the D.D.Plan area :

  a) Name of the D.D.Plan :

  b) Stage of the D.D.Plan Consented/ If so give details :

  c) Approved by the Government/ DTCP if so give details :

  d) Land use contemplated in the D.D.Plan :

  e) Confirms to the D.D.Plan provisions :

16. Whether the site under reference have Master Plan if so give details : Yes/No.

           a) State of the Master Plan consented/ Approved :

           b) Land use zone by the Master Plan :

           c) Confirms to the land use zone : 

17. Whether the proposed layout have the Following Activities if so give details Namely S.F.No. Extend and Address etc :

    i) Declared Industrial Area : Yes/No

    ii) Proposal to declare Industrial Area : Yes/No

    iii) Proposal for 4(1) Notification : Yes/No

18. Prohibited zone details:- Whether the site under reference lies,

    i) In the Prohibited Area :

    ii) In the wet hand :

    iii) In between 200M to 500M coastal area :

    iv) Heritage Area :

    v) Carbage site within 90 meters. :

19. Whether the site under reference have Any public complaint/litigation, if so Give details

          i) Applicant’s application with Rs.2/- Court fee Stamp :Yes/No

          ii) Documental evidence for the proposed site : Yes/No

         iii) Approach Road Details marked in the FMB Sketch : Yes/No

         iv) Local Body and Certificate : Yes/No

         v) Tashildar’s Original Certificate : Yes/No

         vi) If the land lies in the village Panchayat, applications under Rule 3(1) and 3(4) are submitted: Yes/No

        vii) If the land lies in the village Panchayat as per the Tamilnadu Town Panchayat Act 1970,whether the applicant submitted the 9 certificates. : Yes/No

        viii) Whether 5 copies of the proposed layout map annexed: Yes/No

         ix) Topo Sketch : Yes/No 

         x). 3 copies of D.D.Plan extract map with signature of TPO/TPI Yes/No

20. If the site lies in the Master Plan Area, land use Details and Master plan extract map should Be annexed; Yes/No

21. If the proposed layout site has any LT/HT electric Lines, the applicant willingness to realign the line At his cost should be given in the Indemnity Bond Of Rs.5/- stamp paper (annexed) : Yes/No 

22. ANOC Certificate should be obtained form From PWD/ respective authority if the proposed Site lies near the water bodies (annexed) : Yes/No

23. If the applicant proposed to construct bridges Across the channels at his own cost, permission Should be obtained from the appropriate authority, The same may be given the declaration bond of Rs.5/- stamp paper (whether this bond annexed) : Yes/No

24. Whether the Certificate of no encumbrance is annexed; Yes/No

25. Whether the recommendation and detailed Inspection reports of the TPO/TPI/EO Commissioner are annexed; Yes/No    

Place : Commissioner/Executive Officer

Corporation/Municipality/

Date: Panchayat Union/Town

Panchayat.

 

ANNEXURE II 

FORM 

FORM TO ACCOMPANY BUILDING APPEAL PETITION PREFERRED TO DIRECTOR OF TOWN AND COUNTRY PLANNING/GOVERNMENT 

1. Refernce Number-Corporation/Municipality/Town Panchayat :

2 .a) Applicant Name :

   b) S.F.No./R.S.NO. :

   c) Location :

   d) Street Name

   e) Door Number

    f) Permission rejected Date

   g) Date of receipt of appeal petition Whether the applicant already made appeal Petition, state the DTCP’s approval or Disapproval details namely File No. and date :

3. i) Whether the applicant’s appeal petition application is enclosed :

   ii) Whether necessary court fee stamp has been affixed with the appeal petition. :

   iii) Whether the file of the respective corporation/Municipality/enclosed :

   iv) If the appeal petition submitted to the DTCP, 4 sets of Map copies enclosed : Yes/No

   v) If the appeal petition submitted to the Govt, 6 sets of map copies enclosed : Yes/No 

4. Master Plan

    i) Stage of the Master Plan :

    ii) Consented/approved :

    iii) Land use contemplated in the Master Plan :

    iv) Whether the Master Plan extract Map enclosed :

5. Detailed Development Plan

6. Name of the D.D.Plan

i) State of the D.D.Plan :

ii) Land use contemplated in the D.D.Plan :

iii) Whether the D.D.Plan Extract Map enclosed incorporating applicants land and  boundary details :

7. Layouts details :-

i) Approved layout number and date :

ii) Unapproved Layout/Natham/Private site :

8. Approach Road for the site : 

         i) Whether the approach road to the site is maintained/not maintained by corporation/ Municipality/Township/Town Panchayat :

9. Topo Sketch 

In the site plan the land use details, namely burial/cremation Ground, Railway line, Pond, Tank, river like water bodies, Electric line and protected area are marked. : Yes/No 

10. Site details:- 

i) Site total area :

ii) Building area :

iii) Open space area :

iv) Width of the site :

v) Length of the site :

11.Nature of construction 

          i) New :

         ii) Reconstruction :

        iii) Addition :

        iv) Alteration :

        v) Constructed against the approved building Plan :

        vi) Unauthorized Construction : 

  1. Building Use :-

    2. 1) Residential house :

    2) Shop/Shops :

    3) Lodges/Restaurant/Hospitals/others :

  2. Construction stages of the building as on the

Date of submission of appeal plan :

    i) Proposal level :

    ii) Construction under progress :

    iii) Construction completed :

  1. Height and Floor particulars of the building:-

i) No of Floors :

          ii) Height of building under road Level (exclusion of compound wall);

  15.   Building Area:-

         i Ground Floor :

         ii. Ist Floor:

         iii. 2nd Floor:

         iv. 3rd Floor:

          v. 4th Floor:

16. A certificater from the Commission/Executive officer stating whether the building Plans and site plans with surrounding details have been verified and found corred, is obtained. :

17. If the appeal plan is submitted to the DTCP/or to the Government atleast 2 set Of copies to Government to be enclosed On the following items. (Commissioner/EO Covering letter, building Inspector inspection report, offending rules Schedule and applicant appeal application) Whether the following are enclosed. :

18. Whether the proposed additional/alteration/ Unauthorized construction are clearly marked And indicated in different colors in the Map :

19. Whether the Inspection reports of Building Inspector/TPO/CTO/Commissioner/Executive Officer are enclosed. :

20. Offended rules for the consideration of Exemption/relaxation;-

    S.No. Offered Rule Required Existing Deficit % of deficit

    Rules details available excess

     

     

     

     

     

     

     

     

Tamil Nadu District Municipalities Building Rules 1972 Planning Rules Layout conditions Multi storied and Public Building Rules 1973 Other building Rules (Panchayat building Rules 1970, Cyclone prone area building rules 1982, etc.)

21.Town Planning Officer/Chief Town Planning Officer/Executive Officer/Commissioner Recommendations.  Sd. Commissioner/Executive Officer.

 

ANNEXURE III 

MASTER PLAN LAND USE VARIATION/CHANGE OF LAND USE 

All the application should be submitted to the Government with respect to change of land use in the Consented/approved Master Plan  

To

The Secretary,
Housing and Urban Development,
Chennai 600 009. 

Through 

1. The Commissioner of Town and Country Planning,
     807, Anna Salai,
    Chennai 600 002.

2. Executive Officer/Commissioner/Member Secretaries of Town Panchayat Panchayat union/ Municipality/Corporation/local planning Authority/New Town Development Authority. (All application should be sent to the DTCP through Local Bodies/LPA/NTDA)

APPLICATION FORMAT

I. Whether the following details, maps, annexures and enclosed should be Scrutinised.

    1. Applicants application has Rs.2/- court fee stamp.

    2. The letter of the Executive Officer/Commissioner/Member Secretaries.

    3. S.F.No. and Sub Division S.F.Nos of the proposed change of land use.

    4. Area for the S.F.No. and Sub division S.F. No.

    5. F.M.B. Sketch for S.F.No. and Sub division S.F.NO.

    6. If the propsoed site is an agricultural wet/dry land, Give produce details along with cits and Adangal copies.

    7. whether the proposed change of land use site has a land use of wet/dry/cultivated dry land/Developed Residential area/Industrial /Area/Other in the Master Plan.

   8. The Master Plan extract map with the certification of Town Planning Officer/Local body officers should be enclosed.

   9. Topo sketch with a radius of 100 metres around the boundary of the site indicating the existing   developments – present land use and building.

   10. Map Showing clearcut boundary details with S.F.Nos and sub division S.F.Nos to be enclosed.

   11. Site inspection reports of Town Planning Officer and executive Officer to be enclosed.

   12. Local body and Local Planning Authorities resolution and recommendations.

   13. Inspection report of the Member Secretary of LPA’s/NTDA’s.

   14. Inspection report and recommendation of regional Deputy Director of Town and Country Planning.

   15. As per the G.O.Ms.No.57 H&U.D. Dept dated 18.01.90, Treasury Chalan to sum of Rs.2500/- should be annexed. (Original Chalan Copy)

   16. If the proposed site falls in agricultural land a No Objection Certificate should be obtained from the    Government to Secretary Agricultural Department to be enclosed.

   17. Encumbrance Certificate.

   18. xerox Copies of document.

   19. If the Change of land use proposed for industrial purpose and the site lay within 1 k.m. distance of    riverside and a consent letter from the Pollution Control Board should be obtained and enclosed. If the    chemical factory is proposed a consent letter from the Pollution Board.

   20. Along with application 3 sets of maps, enclosers to be enclosed.

   21. The applicant should submit the completed application to the Commissioner of Town & Country   Planning, Chennai-2, through respective local bodies, LPA, NTDA and RDD.

 

The department will scrutinize all the application and forward to the Government with necessary recommendation and while doing so, the matter may be informed to the applicant

ANNEXURE IV

APPLICATION FORM FOR RECLASSIFICATION OF LAND IN THE APPROVED DETAILED DEVELOPMENT PLAN

Change of land use

(Application should be submitted to the Commissioner of Town and Country Planning, 807  Anna Salai, Chennai – 2.

Proforma : General 

A . If the Change of use proposed with respect to single local Planning Authority, the applicant should submit the application to the DTCP through local body and Regional Deputy Director of Town and Country Planning.

B. If the Change of use proposed for the composite Local planning Authority Area, the application should be submitted to the DTCP, through Local Body, Local Planning Authority, New Town Development Authority and Regional Deputy Director ofTown and Country Planning.

C. The following Maps, details and enclosures is to be Submitted along with the application form.

i) Applicant Application with Rs.2/- Court fee stamp (affixed) 

ii) Commissioner/Executive Officer/Member Secretary letters with recommendation report. 

iii) Local Body and Local Planning Authority Resolution

iv) Town Planning Officer inspection report.

 v) Part of Total S.F.Nos and Sub Division S.F.No. of change of plan area

 vi) Part of Total S.F.Nos. and Sub Division S.F.Nos of  change of plan area

 vii) S.F.No. and Sub division S.F. Numberwise Area

 viii) F.M.B. Sketch map with Sub Division Area

ix) If the proposed site falls in ghe Master Plan Area, Master plan extract map to be enclosed.

x)  D.D.Plan extract map copy

xi) Topo sketch showing the surrounding land use and present status details within the radius

xii) For the DD Plan sectioned under T&C.P. Act, matters necessitating issuance of order u/t 33 of the Act and necessary changes in schedule are the only items considered as D.D.Plan variation. 

xiii) As per G.O.Ms.No.57 H&U.D.Depat. dt 8.01.90 all applications forwarded to the Commissioner  of  Town and Country Planning for change of land use Should enclose D.D.to a sum of Rs.2500/- as Publication charges, in the name of Director of Town and Country Planning, 807, Anna  Salai, chennai-2 

I. If the applicant want variation in the D.D.Plan Map  No.2 and consented D.D.Plan area, a meagre Permission from the DTCP is enough and need not pay publication charges. 

II. At least 3 copies of maps and enclosures should accompany the request change of land use application.